SUNDAY CHURCH HACKS & On your onsite and online “communication card” start by asking for prayer requests (rather than asking the person for contact information). Contact info can follow, but show the person you are putting their needs first, rather than a need for information.

Commentary by Dr. Whitesel: Hurting people who are seeking you out, may not yet be ready to share identifiable data. On your “connection card” (virtual or hard copy) do not require …

  • phone numbers
  • email addresses
  • physical addresses
  • even names

You can ask for this information, but do not make it required (usually identified by an asterisk “*” .

Click on the picture below to enlarge an example from a client. This example includes changes to make a communication card more focused on the needs of others.

#GuestServices101 #ChurchGuests101

CHURCH GUESTS 101 & Don’t Say That – Say This! Revitalize a church with the words you speak. Here is a list of things not to say when you want to connect with your visitors.

by Bob Whitesel D.Min., Ph.D., Church Revitalizer Magazine, 4/27/21.

Learn more about the changes needed in your hospitality ministries in the course, Church Guests 101 part of ChurchLeadership.university on uDemy.

When leading a church it is very easy to miscommunicate your intentions. It usually happens because you’re concerned about pressing organizational needs as well as the needs of the believers you shepherd. Subsequently, we often use phrases that appear to prioritize the needs of the saints over the needs of the non-churchgoer.

I’m going to show you how this happens in your greetings, your announcements and even your church vision statements … and what you should say instead.  

Jesus’ message of compassion for the not-yet-believer.

Jesus emphasized the importance of meeting the needs of those who don’t yet have a personal relationship with him. The “parable of the sheep” (Matthew 18:10-14) where the shepherd leaves the 99 to retrieve the one lost lamb, visualizes this. And in his actions, Jesus demonstrated a deep concern for the wellbeing of not-yet-believers (Mark 1:33-34, Luke 5:1-11). Mark records a poignant image of this when the crowds followed Jesus and his disciples to the seashore. Jesus saw their desperate needs and Mark noted: “So they went away by themselves in a boat to a solitary place. But many who saw them leaving recognized them and ran on foot from all the towns and got there ahead of them. When Jesus landed and saw a large crowd, he had compassion on them, because they were like sheep without a shepherd.” (Mark 6:32-34).

Your message for the not-yet-believer.

Many times those first messages a visitor receives will inadvertently push them away, rather than draw them in. This is because when welcoming church visitors, leaders use phrases often tainted by the concerns of the congregation. Church leaders are worried about church finances, not having enough volunteers or reaching a new culture of people. And, this comes out accidentally, but clearly in your welcome. The result is often an unintended pushback by church guests.

I don’t believe that most churches are intentionally putting the church family’s needs over the needs of non-churchgoers. It’s only that we spend so much time every week deliberating on the church’s internal needs that this colors the things we say. And though we intend to reach out to newcomers and help them experience a new life and growth in Christ, we often share those concerns in a way that communicates the organization is more important than the people who need Christ.

What is the most important type of church growth?

Donald McGavran, the Fuller Theological Seminary professor credited with founding the study of church growth, said there were three types of church growth – but only one was desirable. 

Biological growth:  This is a church that grows because families within the church are expanding. 

Transfer growth: These are people who are moving into the area and transferring their attendance or membership. In my research I believe this may be the largest contributor to church growth in America. Often we find growing churches in growing suburbs. The growth is often fueled by transfer growth, not by new believers. McGavran said that this type of growth means, “The increase of certain congregations at the expense of others… But transfer growth will never extend the church, for unavoidably many are lost along the way.” Transfer growth grows one church at the expense of other churches.

Conversion growth: The third type of growth is what McGavran calls conversion growth. This is a church that is growing because people are being spiritually transformed from their former lives and embarking upon a new Christ-centered journey. McGavran stated, “The third kind is conversion growth, in which those outside the church come to rest their faith intelligently on Jesus Christ and are baptized and added to the Lord in his church. This is the only kind of growth by which the good news of salvation can spread to all segments of American society and to earth’s remotest bounds.”

3 categories of crises that push people to want to change their lives.

Researchers (using the Holmes-Rahe Social Readjustment Scale) have found that people who are interested in changing their lives are usually motivated by a combination of three categories of crises. 

Concern about death and the afterlife. The first crises that drive people to seek to change their lives is a concern about death and dying or a loved one’s death. They have questions about eternity and heaven. They wonder if their loved one went to heaven and who will help them with their grieving. Churches can meet these needs in part by preaching/teaching on the afterlife and offering grief share ministries.

Family or marital difficulties. A second area that drives people to want to change their lives is marital or family difficulties including marriage problems, child-rearing difficulties, divorce, adultery, etc.. Many times they feel inadequate or a failure due to such difficulties. They come to the church seeking to change their life and to be a more adept and competent person. Little wonder that child-rearing classes, marriage enrichment seminars and divorce care have been helpful (and popular) programs in our churches. 

Concern about illness: The third category that pushes people to change their lives is illness they are experiencing or someone they know is experiencing.  They have questions about healing, helping others and improving their outlook on life.  Need-meeting congregations have embraced prayer ministries, counseling programs and support groups for those who are suffering.

Because these three major categories cause people to want to change their lives, we must welcome guests and greet them in a way that shows we know they have needs and we are here to meet them.

THE LIST: Don’t Say That – Say This!

To help understand how to communicate your true intentions (of meeting the needs of others) I have created a list I call: “Don’t Say That – Say This!” Consider each statement and then notice how one better communicates your true intentions.

Don’t Say That: “I’m glad you are here” or “We are glad you are here.”

Say This: “How can I help you?” “How can we help you?”

Why: When you say, “I’m glad you are here,” it is usually a true statement. You are glad that they are present. You see their potential to encounter Christ and become a committed part of the faith community. But what they hear is a statement focused upon you and the believers, it’s not about helping them, but it’s about us being happy. Remember, people often come to a church because they have needs and crises in their lives. And healthy church growth comes from people’s lives being transformed for the better through the community of faith and the power of the Holy Spirit. 

Don’t Say That: “We want to tell you about the church.”

Say This: “We want to know how we can help you.”

Why: The purpose is not to tell them about the church, but for them to tell us about their needs. Though it is helpful to offer information on the history and theological perspective of the church, guests are usually not ready to learn about this unless they are engaged in transfer growth. Most guests want to let you know why they came to church and what they’re looking for.

Don’t Say That: “I love being in the house of God.”

Say This: “God is here and he wants to connect with you (or help you, or fulfill your life).

Why:  As Christians who are growing in our faith journey, we often talk about our growing enthusiasm as we know God better. But for people who are just beginning their journey of discovery about God’s love, we may seem too far ahead of them to lead them forward and be a relevant leader. Though you love being in God’s house, re-phrase that statement in the context of God‘s presence being there and that he wants to connect with them.

Don’t Say That: “We have a gift for you.”

Say This: “We would like to know how we can help you. So please visit one of our guest services booths so we can help.”

Why: Even though you want to show your gratitude, an appreciation gift can inadvertently create a sense of this-for-that at best, and manipulation at worst. In the leadership world we call this transactional leadership. You give something in order to get something. A person gives 40 hours or more a week at their job and they get a salary. If a better job comes along, they might leave because their motivation is based upon a transaction: giving their time in order to get money. Can you see how a gift might be perceived as a lure to sign a card or visit a booth can feel transactional? One former student of mine offered a $100 gift card to be drawn from the names of newcomers who visited each month. I know him and his generosity is exceptional (they have a region-wide food pantry in their smallish church). But the message he was sending was not helpful to the newcomers. Instead tell them you want to know about their needs and see if we can help meet them.

Don’t Say That: “I don’t know.”

Say This: “Let me find out.”

Why: Many people have heard about the art of hospitality practiced by the Walt Disney organization. Part of their Disney hospitality is to never say, “I don’t know,” and instead to respond along the lines of, “Let me find out for you,” or “That is a good question. I will find out.” This takes the emphasis off of the lack of knowledge of the hospitality person. And instead it puts the emphasis upon the hospitality person’s desire to help the newcomer find an answer to the problem.

Don’t Say That: Our mission statement is Belong – Begin – Become

Say This: Our mission statement is Begin – Become – Belong

Why: “Belong – Begin – Become” is focused on how the organization sees the newcomers journey. The organization expects a commitment, to which the organization will respond with tools and community for the newcomer to become a new person. But look at this from the newcomer’s perspective. They want to know more about you first. Unless they are transfer growth, they are not ready to “belong” in their initial step. Rather, starting this mission statement with “begin” reminds new travelers that there is a process in getting to know one another, experiencing the community of faith and encountering Christ. One of my former professors, John Wimber, described this relationship as dating. When a person first learns about the Good News, your relationship with them is similar to dating. There is no commitment, but you’re getting to know one another. The next stage of the relationship is engagement, and that’s where a new believer begins to give of themselves and the church responds by giving back even more. Finally, marriage serves as Wimber’s metaphor for when a person is ready to make a commitment to both Christ and the church. So, check your mission statement. Even run it by people who are not churchgoers. Look closely and you may find that its focus is on inspiring churchgoers rather than informing those who are just beginning their journey with Christ

Don’t Say That: “You’re welcome.”

Say This: “I am happy I was able to help.”

Why: Of course if you’ve helped people at your church they will be appreciative. They will usually say, “Thank you.” And the most common reply is to say, “You’re welcome.” But that has become so overused that it’s almost like adding a period to a sentence, rather than opening up to converse further. Instead it’s better to say, “I am happy I was able to help you.” That lets them know that you derive your happiness in part because of your ability to help them. Though it may be focused on your happiness, that happiness is based upon your ability to help others.

Don’t Say That: “Come back soon (or next Sunday).”

Say This: “This week, think about ways we can help you.”

Why: As we’ve seen above we want to leave the message, and especially with our parting words, that we are here to help.

Now, make your own list!

This list is not mechanical phraseology to be memorized or anemically repeated. Instead this list is designed to remind leaders how our intentions can be miscommunicated due to the words we use.

Rather than memorize this, do these three things.

1. Re-read the list often and add more phrases to it. Create an ever-expanding list of things you don’t want to say and things you should be saying to better communicate your heart. And, you can join together as a ministry team and create a ministry team list. At your meetings add an agenda item to add to your list and ask people for their suggestions.

2. Re-write and edit the short paragraphs that explain each of your list items. Help someone who is reading your list for the first time to understand why one phrase is preferable over the other.

3. Resist shaming or criticizing others who say the wrong thing. Everyone goes through cycles where their own pressing needs cloud what they want to say. After years of doing this I still catch myself saying things because it’s customary or because my own needs are driving my attention. Have grace in the way you encourage one another. Don’t criticize or tease those who speak out of their needs rather than the needs of others. Rather, use this exercise and your expanding list as a reminder about how to keep the needs of others first.